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Privacy Policy

Autologic Diagnostics Group Limited Privacy Policy

Autologic Diagnostics Limited (“Autologic”, “we”, “us”, “our”), a company registered in England and Wales with company number 06814180, is committed to protecting and processing Personal Data in accordance with Data Protection Law.

This Privacy Policy (“Policy”) explains how we use any personal data we collect about you as a customer of Autologic Diagnostics Limited.  Capitalised words and phrases in this Policy which aren’t defined elsewhere have the meaning set out in the Glossary, which can be found at the end of this Policy.

Please contact us if you have any questions about this Policy or wish to exercise your legal rights under Data Protection Law.

By email to: info@autologic.com

Or by post

Privacy team
Autologic Diagnostics Ltd
Autologic House
London Road
Wheatley
Oxfordshire
OX33 1JH


Contents:

  • What Personal Data do we collect about you?
  • How will we use the Personal Data about you?
  • Marketing and your Personal Data
  • How we share and disclose your Personal Data
  • Your legal rights
  • Cookies
  • Changes to our Policy
  • Glossary


What Personal Data do we collect about you?

We collect Personal Data about you when you register with us, contact us for any reason (including when you or your organisation provides us with goods or services), or place an order for products or services. We also collect Personal Data when you voluntarily complete customer surveys, provide feedback and participate in competitions. Website usage information is collected using cookies.

We may receive Personal Data about you from various third parties and public sources including directors, shareholders and employees at any business or organisation you are associated with public registers, credit reference agencies and public bodies or authorities.

We may also receive Personal Data about you from other members of our Group in connection with the business of the Group or any member of the Group.

We may collect, use, store and transfer different kinds of Personal Data about you. The Personal Data we collect will depend on the relationship you have with Autologic.  

If you are:

An employee of Autologic Diagnostics Limited (or, in each case, a member of our Group), someone working with us under a contract for services, or someone who applies for employment or work with us, we will provide you with specific privacy information and also ask for your consent to use Special Categories of Personal Data which we’re likely to obtain as a result of our working relationship. Although you should refer to any more specific privacy information we give you, we will also collect the following information on you:

  • Identity Data including first name, last name, title, job title, role or similar identifier, and gender, as well as proof of identity and your right to work in the UK.
  • Contact Data which may include your address, email address and telephone numbers.
  • Financial Data to provide pay, benefits and conduct other financial transactions with you.

A business contact, including persons who supply us (or any Group company) with goods (including hiring things to us) or services and any contacts at a company or other organisation which does so, and clients (including contacts at companies or other organisations) to whom we supply our services we may collect the following types of data on you:

  • Identity Data includes first name, last name, title, job title, role or similar identifier, and gender.
  • Contact Data includes your work address, email address and telephone numbers.
  • Financial Data if we supply or purchase goods and services to or from you as an individual (including some sole traders and partnerships), we may record and retain details of those transactions and any Personal Data associated with them.

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for (or any purpose which is not incompatible with those purposes), including for the purposes of satisfying any legal, accounting, or reporting requirements.


If you fail to provide Personal Data

Where we need to collect Personal Data by law, or under the terms of a contract we have with you and you fail to provide that data when requested:

  • We may not be able to agree, enter in to or perform a contract we have or are trying to enter into with you or a person or organisation associated with you.
  • If you are an employee, contractor or applicant for a position with us, we may not be able to consider your application, provide you with pay or benefits, or administer a contract for services or contract of employment with you.
  • We may not be able to fulfil our legal obligations in respect of you, your organisation or as required under relevant law, and we may have to take steps to protect our legal position (for example, under anti money-laundering or anti-bribery laws), which may also affect our ability to do business with you or your organisation.   

 
How will we use Personal Data about you?

We collect Personal Data about you to obtain supplies of goods and services from you or your organisation, process your order and/or provide you or your organisation with goods and services, manage your account, assist with contractual support and, if we are legally permitted to do so, to email you about other products and services we think may be of interest to you.
We do not use any fully automated decision-making process.

We have set out below, in a table format, a description of all the ways we plan to use your Personal Data, and which of the legal bases we rely on to do so.  Where the legal basis for our processing is our or another person’s legitimate interest, we explain what these are.

Note that we may process your Personal Data on more than one lawful basis depending on the specific purposes for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your Personal Data where more than one ground has been set out in the table below.

Purpose/Activity Type of data

Lawful basis for processing including basis of legitimate interest

To register you (or your employer or a person or entity to whom you provide services) as a new customer or supplier

(a) Identity data
(b) Contact data
(c)  Financial data

(a) Performance of a contract with you
(b) Necessary for our legitimate interests in running our business and in our and your interest in our supplying or obtaining goods and services
(c) Your consent
To fulfil our contractual obligations to you or your organisation or to enforce your or your organisation’s obligations to us, including to
(a) Process your order
(b) Assist with contractual support

(a) Identity data
(b) Contact data
(c) Financial data

(a) Performance of a contract with you
(b) Necessary for our legitimate interests in running our business in a prudent and profitable manner and for the benefit of our stakeholders
To manage your account:
(a) Notifying you about changes to our terms or Policy
(b) Contacting you about products or services we provide

(a) Identity data
(b) Contact data

(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests (to keep our records updated and to study how our products/services are used and received)
Your Consent
To administer and protect our business which may include:
a)    Financial risk assessment, preventing money laundering, fraud or other wrongdoing;
b)    Contacting credit reference agencies and making credit related decisions;

(a) Identity data
(b) Contact data

(a) Necessary for our legitimate interests
(b) Necessary to comply with a legal obligation
To administer a contract for services or contract of employment between us – we will provide you with further information about this when we collect information from you and during the course of our relationship) (a) Identity data
(b) Contact data
(c)  Financial data
(a) Performance of a contract with you
(b) Necessary for our legitimate interests (to administer the economic relationship between us)
(c) Necessary to comply with a legal obligation (related to your work or workplace or our obligations under the law in relation to these)
To share information with members of our Group about our suppliers, customers, and financial position from time to time (a) Identity data
(b) Contact data
(c)  Financial data

(a) Performance of a contract with you

(b) Necessary for our legitimate interests (to administer the economic relationship between us and to promote the businesses of our Group)

To comply with legal and regulatory obligations, including the prevention of bribery and money laundering and financial reporting obligations

(a) Identity data
(b) Contact data
(c)  Financial data

(a) Necessary to comply with a legal obligation

(b) Necessary for our legitimate interests (to ensure we comply with our regulatory and legal obligations and for the prudent conduct of our business)


Marketing

We would like to send you information from time to time about new or existing products or updates, events or promotions and the activities of our Group of companies. We will not share your Personal Data for marketing purposes with companies outside of our Group without your consent.

In some situations, we may give you the ability to “opt in” to receive information on our products and services electronically. If you have consented to receive information from us electronically, you have a legal right to opt out at any time and electronic messages from us will also have an “unsubscribe” link or information to make this easier.  

Data Protection Law does not require us to get your prior consent to send you information if we contact you by post, if you have personally purchased goods or services from us, or if we contact you using a work e-mail address associated with a limited company, LLP, LLC or public company.  

Whether or not we have to ask you for prior consent, you have a right at any time under Data Protection Law to stop us from contacting you for marketing purposes. You can exercise this right by clicking here, or contacting our Data Privacy team using the contact details in this Policy.


How we share and disclose your Personal Data

We may share your Personal Data with the parties set out below for the purposes set out in the table above.

  • Members of our Group;
  • External Third Parties as set out in the Glossary;
  • Specific third parties listed in the table above;
  • Third parties to whom we may choose to sell, transfer, or merge parts of our business or all or any of our assets or those of any member of the Group.  Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your Personal Data in the same way as set out in this Notice.

We require all third parties to respect the security of your Personal Data and to treat it in accordance with the law. We do not allow our third-party service providers to use your Personal Data for their own purposes and only permit them to process your Personal Data for specified purposes and in accordance with our instructions.

In certain circumstances we may transfer Personal Data to members of our Group or for processing outside of the European Economic Area (“EEA”), we take the following steps to ensure adequate protection for the rights and freedoms of data subjects, as required by Data Protection Law:

  • We have contracts with any Group company receiving Personal Data from us which incorporate EU-approved model clauses

Otherwise, we don’t normally transfer Personal Data outside of the EEA.  If we decide in future to do so, we will ensure a similar degree of protection is afforded to your rights and freedoms as would be provided under the GDPR.


Your Legal Rights

Data Protection Law gives you certain rights in relation to your Personal Data held by us.  The summaries of your rights set out below are merely that, and are not intended to give you other or additional rights.  You have the right to:

1. Request access

You have the right to request a copy of any Personal Data that we hold about you. If you would like a copy of some or all of your Personal Data, please write to us or send an email to the following address.  

By email to:  info@autologic.com

Or by post to:

Privacy team
Autologic Diagnostics Ltd
Autologic House
London Road
Wheatley
Oxfordshire
OX33 1JH


2. Request correction

You have the right to request correction of the Personal Data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

3. Request erasure

You have the right to request erasure of your Personal Data in specific circumstances. This enables you to ask us to delete or remove Personal Data where there is no valid legal basis for us to continue to process it. You also have the right to ask us to delete or remove your Personal Data where you have successfully exercised your right to object to processing (see below), where we have processed your Personal Data unlawfully or where we are required to erase your Personal Data to comply with Data Protection Law.  Note, however, that we may not always be obliged or able to comply with your request for specific legal reasons which will be notified to you, if applicable, at the time of your request.

4. Object to processing

You have the right to object to the processing of your Personal Data where we are relying on our legitimate interests (or those of a third party) as a legal basis for use of your data, and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms.  Note that even if you are able to articulate valid reasons for an objection, Data Protection Law permits us to continue to use your Personal Data if we determine that we have compelling and legitimate grounds to continue processing your Personal Data which override your rights and freedoms.

5. Request restriction

You have the right to request restriction of processing of your Personal Data. This enables you to ask us to suspend the processing of your Personal Data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

6. Data Portability

You have the right to request the transfer of your Personal Data to you or to a third party. We will provide to you, or a third party you have chosen, your Personal Data in a structured, commonly used, machine-readable format.

Note that this right only applies:

  • To Personal Data you provided directly to us;
  • Where our only legal basis for using the Personal Data is your consent or performing a contract with you personally; and
  • To the extent that we process the relevant Personal Data by automated means (so, not Personal Data we hold on paper or another durable medium).

7. Withdraw consent

You have the right to withdraw consent at any time where we are relying on consent to process your Personal Data.  However, this will not affect the lawfulness of any processing carried out before you withdraw your consent, and we reserve the right to continue to use your Personal Data if we have another valid legal basis for doing so under Data Protection Law.  If you withdraw your consent, we may not be able to provide certain products or services to or administer our relationship with you or your organisation We will advise you if this is the case at the time you withdraw your consent.

You have the right to make a complaint about our use of your Personal Data at any time to the Information Commissioner's Office (“ICO”).  The ICO is the UK’s supervisory authority for data protection issues (www.ico.org.uk).

If you do have a problem, question or concern about our use of your Personal Data, we would really appreciate the chance to try to help you before you approach the ICO, so please feel free to contact us in the first instance using our  contact details above.


Cookies

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit www.aboutcookies.org or www.allaboutcookies.org. You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.


Changes to our Policy

We keep our Policy under regular review and we will place any updates on this web page. This Policy was last updated on 25 May 2018.


Glossary

Data Protection Law

For all persons within the EU on whom we or any of our Group companies process Personal Data, this means all statutes, laws, secondary legislation and regulations pertaining to privacy, confidentiality and/or data protection of Personal Data or corporate data, including (until 25 May 2018) the Data Protection Act 1998, (from 25 May 2018) the GDPR, the Privacy and Electronic Communications (EC Directive) Regulations 2003 (SI2003/2426), the Regulation of Investigatory Powers Act 2000 and the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 (SI 2000/2699) and any relevant national laws implementing Directives 95/46/EC and 2002/58/EC.


GDPR

the General Data Protection Regulation (Regulation (EU) 2016/679)


Group

Autologic Diagnostics Ltd. is a member of the Autologic Diagnostics Group of Companies. For the purposes of this Policy Personal Data may be shared with the following Group Companies:

Autologic Diagnostics Inc.
47 Mall Drive, Suite 8, Commack, New York, 11725, United States

Autologic Diagnostics Pty Ltd.
Autologic Diagnostics Pty Ltd. Suite 4, 2 Compark Circuit, Mulgrave, Victoria, 3170, Australia


Lawful Basis

There are a number of different lawful bases for processing your Personal Data which we may use:

Legitimate Interest means an interest in conducting and managing our business to enable us to provide automotive diagnostic services. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your Personal Data for our legitimate interests. We do not use your Personal Data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us

Performance of a Contract means processing your data where it is necessary for the performance of a contract to which you are a party, or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your Personal Data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.


“Personal Data”

means any information about an individual, held by a data controller, from which the controller can identify a specific, living person. It does not include data about a living person that the controller can’t identify.

Some Personal Data falls into “Special Categories” under GDPR and are given greater protection. These include any Personal Data revealing your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, and information about your health, as well as genetic and biometric data.  Information about criminal convictions and offences is also treated differently from ordinary Personal Data under the GDPR.


Third Parties

External Third Parties

Service providers acting as processors based inside and outside the EEA who provide technical, financial, logistical, information technology or other support for our work or that of our Group.

Professional advisers acting as processors or joint controllers including lawyers, finance companies, auditors, insurers and accountants based in the EEA and outside of it who provide consultancy, legal, insurance and accounting services to our Group.

HM Revenue & Customs, regulators and other authorities based in the United Kingdom.

Governments and public authorities in other countries where we or any member of our Group carry out our activities.